What is a Video Conference Program?

A Video Conference (VC) Program is an interactive and hands-on in-school field trip presentation that runs virtually over the computer.  In this unique program format, a Teacher’s Pet Presenter will cover curricular outcomes as well as lead your class through step-by-step instructions on how to complete their very own take-home project!

The focus of the VC program will be a dynamic slide presentation that has been developed. The Presenter is not visually the main focus for the majority of the program. The Presenter will be operating the program and facilitating it by talking the students through the presentation.


What will students be doing during a Video Conference Program?

During the 1.5-hour Video Conference Program, students will learn curriculum outcomes and be guided through the step-by-step instructions on how to complete their very own take-home project. Every VC Program is packed with creative imagery, dynamic curriculum content, interactive games/songs/activities and active body breaks.


What do I need in order to successfully run a Video Conference Program from my classroom?

A video conference link will be sent to you via email 5 days before your scheduled program. Requirements for a Video Conference Program consists of:

  • Internet connection
  • Reliable computer/laptop
  • Projector screen/Smartboard
  • Webcam
  • Microphone


What if I do not have a webcam and/or microphone?

Having a webcam and microphone are important components to a Video Conference Program so that the Presenter can see your students and hear responses. The Presenter will also need to be able to communicate with you and the students to gauge when to pause or move on during program.


What if I am unable to connect to the Google Meet session during my scheduled time?

Contact our office at 780-434-8224 or 1-888-634-8738 (toll-free) and we will help guide you through the steps on how to troubleshoot the problem.


Do I need specific programs or applications for this In-School Field Trip program format?

No, VC Programs do not require special programs/applications since they will run through a web-based program (such as Google Meet, Microsoft Teams, etc.). We will email you a video conference link closer to your presentation date that will allow you access to the program.


What do I have to do to prepare for my VC Program?

The setup for each VC Program may vary depending on the topic so please refer to the comprehensive Teacher’s Package attached in your reminder email for important information regarding your scheduled program.


Where do I pick up materials/supplies for the take-home project?

We have great news for you! All supplies for the take-home projects are shipped directly to your school. The number of take-home projects sent to you will be based on the number of students recorded in our booking system so it is crucial that you keep us updated with any changes to your class size. You can also pick up your supplies directly from our Edmonton office if you wish to save on shipping costs.


When can I expect to receive the take-home project supplies in the mail?

We will ship all project materials to you approximately 2 weeks before your scheduled VC In-School Field Trip program.

Please ensure that you have enough projects for your students as soon as you receive the order. Contact our office immediately if you have any questions or concerns.


What if I need to order more take-home projects for my class?

Contact our office as soon as possible if there are any changes to the number of students participating in the VC Program. To avoid additional charges and any delays for your shipment, contact us at least 15 business days in advance of your scheduled program date.

If you need additional projects after we have shipped the materials to your school, there will be an additional charge for shipping the second time. Please be aware that in the instance where the number of students changes once we have shipped the materials, we cannot guarantee that the second shipment of materials will arrive on time for the program.


How does payment work?

You will be invoiced once the materials have been shipped to your school BEFORE the day of the program. You will be charged for the number of sets of materials you requested upon booking. This invoice will be emailed directly to the accounts payable individual at your school.

If you require additional sets of materials and we have already shipped materials based on your original booking amount, we cannot guarantee that the second shipment will arrive on time. Shipping charges will apply.

We do not provide refunds for materials already shipped if you need to decrease the number of material sets required and have not notified us more than 15 business days in the advance of the program date.


What if I need to cancel or change my scheduled VC program?

Please click here to see our Cancellation and Change policy.